We book the hotel, arrange everything - you just show up
Tell us once. Our team negotiates group rates, blocks rooms and arranges every detail with the hotel - meeting room set, AV tested, meals timed, transfers booked. You walk in and find everything ready.
Full arrangement service
We deal with the hotel for you - rates, contracts, deposits, rooming lists, special requests. One contact person, zero back-and-forth.
Walk-in meetings
Arrive to a meeting that's already set: room laid out to your plan, AV tested, catering timed, registration desk staffed.
Best rates, negotiated
Hotels compete for your group - we lock the lowest rate and handle the M-Pesa deposit and paperwork ourselves.
What we arrange on your behalf
You have one job: tell us the plan. Everything between you and the hotel management is our problem - and we handle it before you arrive.
Rates & contracts
Negotiated group rates, signed contracts, M-Pesa deposits handled.
Rooms & check-in
Rooms blocked together, rooming lists shared, keys ready at arrival.
Meeting setup
Seating laid out to your plan - banquet, classroom, boardroom.
AV tested & ready
Projectors, microphones and sound checked before you walk in.
Meals & tea breaks
Menus, special diets and break times confirmed with the kitchen.
Transfers
Airport pickups and venue transport scheduled for the whole group.
Signage & registration
Banners, direction signs and a staffed registration desk.
On-site coordinator
A HotelBidder person at the venue on the day - your single contact.
Three steps. Zero coordination for you.
You talk to one planner. We talk to the hotels - that's the whole arrangement.
Tell us once
Destination, dates, rooms, meeting needs - one form, a call or a WhatsApp message. An expert planner from our Nairobi team takes it from there.
We negotiate & arrange
Hotels compete for your group. We lock the best rate, sign the contract, pay the deposit, and arrange rooms, setup, AV, meals and transport with the hotel - on your behalf.
Walk in - everything's set
Your rooms are blocked with keys ready, the meeting room is laid out and tested, and a coordinator is on site. You just show up and meet.
Today's negotiated deals
Live discounts at group-friendly properties - individual rates shown; group bids go even lower.
Three ways we save you money
Every kind of Kenyan group
Dedicated planners who know your segment - from chama retreats to county government per-diem travel.
Popular group destinations
Local planners on the ground in the towns groups book most - cbd to coast to the rift.
Meet or beat any comparable group price
Find a lower rate for 10+ rooms per night at a hotel of equal or greater quality and we'll meet or beat it. Either way, we handle every arrangement with the hotel - contracts, deposits, setups, rooming lists - at no fee to you.